Logistics Officer
Job Description
KAR OG Alan Sasan DMCC is seeking an experienced Logistics Officer to join its Operations and Project Controls Department.
Position Title: Logistics Officer
Department: Operations and Project Controls
Reports To: Operations Manager
Work Location: Erbil
Working Days: Sunday–Thursday
Working Hours: 8:30 AM–16:30 PM
Employment Type: Full-time
Key Responsibilities
- Lead and coordinate customs clearance activities for all Company imports and exports through Iraqi entry points, including Ibrahim Khalil, Umm Qasr Port, Erbil and Baghdad International Airports, and other Iraqi border crossings. Liaise with the Federal General Commission of Customs, Kurdistan Region Customs Directorate, relevant ministries, customs brokers and freight forwarders.
- Prepare, submit and follow up on customs exemption requests and supporting documentation through the Ministry of Oil, NOC and other relevant government entities, in compliance with EPDC requirements and applicable Iraqi laws and regulations. Maintain an accurate register of exemptions, approvals and validity periods.
- Manage temporary imports, re-exports and permanent import procedures for Company and contractor equipment, including customs bonds, guarantees and timely closure of temporary admission files.
- Ensure compliance with Iraqi conformity assessment and quality-control requirements, including the legalization of commercial invoices and certificates of origin prior to shipment.
- Obtain the necessary import, transportation and storage permits for controlled and restricted items, including explosives, seismic source materials, radioactive sources, chemicals, telecommunications and satellite equipment, and drones, from the relevant Iraqi security and regulatory authorities.
- Prepare and maintain shipping documents, bills of lading, customs documentation and delivery records. Track shipments and proactively resolve transportation delays and logistics-related issues.
- Support procurement activities as required, particularly for logistics-related services such as freight forwarding, customs brokerage, transportation and warehousing, as well as assigned purchases. This includes supplier sourcing, issuing RFQs, evaluating offers and recommending awards in accordance with Company procurement procedures and approved authority levels.
- Monitor and evaluate the performance of freight forwarders, customs brokers, transportation contractors and other logistics service providers.
- Coordinate convoy movements, checkpoint clearances, security escorts and journey management for road transportation to operational sites, in accordance with Company HSE and security procedures.
- Coordinate with warehouse and end-user departments to ensure the proper receipt, inspection, documentation and handover of delivered materials and equipment.
- Apply Incoterms correctly and ensure that insurance, Factory Acceptance Testing (FAT), warranty, transportation and delivery requirements are properly incorporated into procurement and contract documentation.
- Develop and implement logistics strategies and manage the full logistics lifecycle of procured goods and equipment, including drilling, civil works and construction materials, covering transportation, customs clearance, import/export, warehousing and storage.
- Maintain complete, accurate and auditable logistics and customs clearance records to support internal controls, cost recovery and regulatory compliance.
- Monitor and report key logistics performance indicators (KPIs), including shipment lead times, customs clearance durations, delivery performance and logistics costs.
- Monitor customs duties, demurrage, detention, storage fees and other logistics-related charges, taking proactive measures to minimize avoidable costs.
- Stay updated on changes to Federal and Kurdistan Region customs, tax and import regulations, and advise management and contractors accordingly.
- Provide support for ad-hoc logistics, procurement and operational requirements as assigned.
Requirements
- Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, Engineering or a related field.
- Minimum of 5–10 years of experience in logistics or supply chain management, preferably within the oil and gas industry.
- At least 5 years of hands-on experience in customs clearance, import/export operations and governmental approval processes in Iraq, preferably involving oil and gas equipment, drilling materials, machinery and spare parts.
- Proven experience dealing directly with Iraqi Customs, relevant ministries, government authorities, border crossings, customs brokers and freight forwarders.
- Strong knowledge of Iraqi import/export procedures, customs documentation, permits, approvals, exemptions, duties and clearance processes.
- Sound understanding of Iraqi customs law, HS tariff classification, customs valuation, temporary import/re-export procedures and petroleum-sector customs exemption processes.
- Good knowledge of transportation, warehousing, inventory management, freight forwarding, Incoterms 2020, dangerous goods regulations, cargo insurance and international shipping procedures.
- Ability to manage multiple shipments, competing priorities and government follow-ups within tight operational schedules.
- Strong communication, coordination, negotiation, problem-solving and reporting skills.
- Proficiency in Microsoft Office, particularly Excel, with practical experience using ERP or inventory/logistics management systems.
- Valid Iraqi/KRG driving licence and willingness to travel to operational sites, border crossings, ports and Baghdad as required.
Language Requirements
- Fluency in Kurdish, Arabic and English is required.
- Strong written and verbal communication skills in Arabic and English are essential, including the ability to prepare, review and understand official Arabic correspondence and customs documentation.
Working Conditions
- Office-based in Erbil, with periodic visits to Alan-Sasan, customs offices, border entry points, warehouses and other locations as required for coordination and progress verification.
- All site visits and external activities are subject to Company HSE, security and site-access requirements.
- Flexibility to work outside normal working hours may be required to meet urgent shipment deadlines and operational requirements.