Planning Engineer

KAR OG Alan Sasan DMCC is seeking an experienced Planning Engineer to join its Operations and Project Controls Department.

Position Title: Planning Engineer

Department: Operations and Project Controls Department

Reports To: Operations Manager 

Work Location: Erbil

Working Days: Sunday–Thursday

Working Hours: 8:30 AM–16:30 PM

Employment Type: Full-time

Key Responsibilities

1- Planing and Scheduling

· Develop and maintain the Integrated Master Schedule (Levels 1–3) for all Alan-Sasan operations and projects, covering Company activities, contractor deliverables, procurement, mobilisation, field execution and required approvals.

· Review and integrate detailed Level 3–4 schedules prepared by relevant departments and contractors into the Integrated Master Schedule.

· Develop a time-phased baseline schedule based on the approved annual Work Program and Budget, with resource loading appropriate to the scope and complexity of each activity.

· Develop the Work Breakdown Structure (WBS), milestones and activity logic with the responsible departments, confirming realistic durations, resource requirements and activity sequences, and ensuring alignment with Cost Control’s cost breakdown structure.

· Prepare 3-week and 3-month look-ahead schedules and flag activities needing immediate action.

· Coordinate with HSE and operational teams to incorporate safety requirements and readiness checks into schedules and escalate planning conflicts affecting safe execution.

2- progress Monitoring and Schedule Control

· Define progress measurement rules, including weighted milestones and physical percentage complete, for each activity type.

· Collect and verify weekly progress from technical teams, site personnel and contractors, and update schedules using the reporting cut-off date established in the Company reporting calendar.

·  Verify reported progress through periodic site visits, subject to site-access and security requirements.

· Measure progress against the approved baseline; identify critical and near-critical paths, variances and emerging delays.

· Conduct delay analysis, coordinate practical recovery plans with responsible teams and follow up agreed actions.

· Review contractor progress submissions for accuracy, completeness and consistency with agreed progress measurement rules.

· Maintain records supporting delay assessments and the evaluation of contractor extension-of-time claims.

· Maintain forecasts of milestone and completion dates.

· Promptly report significant delays, forecast impacts and decisions required to the Operations Manager.

3- Coordination and Interfaces

·  Provide planning inputs for the annual Work Program and Budget and longer-term forecasts.

·  Coordinate with Cost Control on schedule-related cost impacts and provide verified progress data supporting payment reviews.

·  Coordinate with departments and contractors on deliverables, long-lead items, mobilisation, permits, land access and demining clearance.

·  Attend progress meetings, record agreed actions and follow up with responsible parties.

4- Reporting , Controls and Records

· Prepare weekly and monthly progress reports, including S-curves, milestone status, key variances, forecast impacts and decisions required.

· Provide schedule inputs for monthly NOC reports and JMC meetings through the Operations Manager.

· Maintain a milestone register showing baseline, forecast and actual dates, with explanations for significant changes.

· Maintain a schedule risk and constraints register, including responsible owners, mitigation actions and target dates.

· Assess the schedule impact of proposed changes and maintain a schedule change register.

· Revise approved baselines only through the Company’s change-control process.

· Maintain the planning tool, coding structure and reporting templates, and the planning and progress measurement procedure.

· Maintain planning records in coordination with Document Control and capture lessons learned.

5- Authority and Accountability

The Planning Engineer is accountable for the accuracy, consistency and timely presentation of planning information. Functional managers remain accountable for executing their respective activities.

· Requests schedules, look-aheads and progress data from departments and contractors within agreed deadlines.

· Reviews contractor schedule submissions and requests revisions through the responsible manager where they do not meet the planning procedure.

· Recommends baseline revisions but has no authority to approve baseline revisions, expenditure, scope changes, contractual commitments or payments.