Junior Procurement Specialist

KAR OG Alan Sasan DMCC is seeking an experienced Junior Procurement Specialist to join its Procurement and Contracts Department.

Position Title: Junior Procurement Specialist

Department: Procurement and Contracts Department

Reports To: Procurement Lead/Procurement Manager 

Work Location: Erbil

Working Days: Sunday–Thursday

Working Hours: 8:30 AM–16:30 PM

Employment Type: Full-time

Job description

• Performs and carries out procurement and tendering activities from start to finish for the supply of goods and services required for the oil and gas operations in Iraq
• Responsible for sourcing suppliers, negotiating contracts, ensuring timely delivery of goods and services, and maintaining cost-effective procurement processes that support operational efficiency and business objectives.
• Successfully engages in and completes the full procurement cycle from prequalification, tender opening and closing, contract award, and supporting contract managers and contract administrators after contract award stage
• Ensures procurement activities are performed in accordance with procurement procedures and government instructions. Ensures ethical standards and transparent processes are followed during the procurement activities
• Solution oriented procurement specialist who finds ways to source goods and services and identifies the best suppliers for operations, and identifies original equipment manufacturers and when to use them
• Understands and incorporates strategy for logistics, transport, customs, import, warehousing and storage when required for procurement of goods, materials, equipment. Ensures warranties are in place.
• Organizes tender results and documentation in order to draft contracts for review and finalization. Works closely with legal, supply chain manager, and end users to draft contracts. Formulates contracts terms, conditions, appendices and attachments as needed depending on the nature of the procurement activity
• Documents and stores steps in the procurement process and related activities for review, follow up and future audit. Maintains supporting documentation on file
• Communicates and works with technical teams, supplier chain manager, and other constituents and stakeholders in the company
• Prepare and processes purchase orders and contracts
• Reports on procurement plans, procurement activities, and results on a weekly, monthly, quarterly, and annual basis in accordance with the management reporting requirements. Provides ad hoc reports to senior management when needed
• Prepares reports and supporting documents for government reporting
• Directs junior staff in the right direction. Reports problems and issues to senior management. Works as a team member to ensure a successful procurement department
• Prepares procurement plans, strategies, and award recommendations
• Manages multiple tenders and RFQ’s at the same time, working under pressure, to deliver results
• Supports team when ad-hoc requests/deliverables needed